When a department has decided to propose a new graduate or professional certificate, the department should submit a pre-proposal document to academic affairs before fully developing their degree. Once the pre-proposal is approved, the department may continue in the process of the development of a proposal. See the pre-proposal guidelines for requirements.
Resources
Pre-Proposal Guidelines
Submit Pre-Proposal to Academic Affairs
Complete all required sections and appendices of the New Program Proposal Form. Although graduate certificates use the same New Program Proposal Form as other degrees, not all documentation is required. Review the table of Required Documentation for Degree Proposals to know what is required for for graduate certificates.
Required Items:
- New Program Proposal Form
Resources
New Program Proposal Form
New Program Proposal Form with questions to aide in filling it out
Required Documentation for Degree Proposals
All IU degrees and programs with 50 percent or more of the content taught online must also request approval from the IU Online program. This includes graduate certificates. If you haven't done so already, contact the Office of the Executive Vice President for University Academic Affairs (OEVPUAA) to begin the online approval process.
The IUPUI Graduate Affairs Committee will not review a proposal until IU Online gives its approval.
Resources
OEVPUAA
IU Online Proposal
Online vs Hybrid
There is additional information the IUPUI Graduate Office and the IUPUI Graduate Affairs Committee require that is not included in the proposal. This information, along with the proposal, is requested via the online GAC Proposal Submission Form.
A new degree/certificate cover sheet is also required when submitting proposals to the GAC. This cover sheet captures information required for approvals beyond the GAC.
Please have the following information ready when submitting the online GAC Proposal Submission Form:
- The proposal
- A cover letter addressed to Dr. Janice Blum
- New Degree/Certificate Cover Sheet
Resources
GAC Proposal Submission Form
New Degree/Certificate Cover Sheet
The IUPUI Graduate Affairs Committee (GAC) meets on the 4th Tuesday of the month between the months of August through May with the exceptions of September and December. In order for the proposal to be reviewed by the GAC, it must be received by the IUPUI Graduate Office no later than four (4) weeks prior to the GAC meeting.
Any questions about the GAC can be directed to Dezra Despain or Dr. Janice Blum
Resources
IUPUI Graduate Affairs Committee Meeting Dates
After the GAC approves the new graduate certificate proposal and final documents are received, IU degree proposals will be entered into the APPEAR system by the IUPUI Graduate Office and forwarded to the Academic Leadership Council. Purdue degree proposals will be entered in to Curriculog by the program to be routed for approvals at Purdue West Lafayette. Following approval at this stage, proposas are presented to either the IU or Purdue trustees. If the graduate certificate is a new stand-alone certificate, it will go to the Indiana Commission for Higher Education as a routine staff action (RSA).
Following the final approval, the chief academic officer will send notification of approval to the dean of the originating unit, the Office of Communications and Marketing, the IUPUI registrar, the director of Student Financial Services, and the director of graduate admissions where the major will be coded for inclusion in the master inventory.
IU school representatives can review the status using APPEAR after a proposal has been submitted to the APPEAR system. Purdue representatives can review the status using Curriculog after a proposal has been submitted to Curriculog.
Resources
IU Academic Leadership Council
Purdue University Submit to Curriculog
Purdue University Graduate Council
IU Board of Trustees Meeting Dates
Indiana Commission for Higher Education Meeting Dates
IU Learn About APPEAR
IU Review Status in APPEAR
