Graduate and Professional Degree Program Approval Process
Propose a New Graduate or Professional Degree Sub Plan
Sub plans within the Student Information System (SIS) are used to modify a plan, whether in a degree or certificate. Sub plans usually consist of a group of courses within a program that represent a specialization, concentration, or track within that major. Also, academic review and approval is required if the new sub plan request includes listing it on the official transcript.
The IUPUI Graduate Office must receive new graduate and professional degree proposals for review at least two (2) weeks prior to the next regularly scheduled Graduate Affairs Committee meeting. Please check the meeting schedule posted on the website.
Step 1: Notify Academic Affairs
When a department has decided to propose a new sub plan, the dean of the academic unit must receive written approval from academic affairs to proceed with the development of a proposal.
Step 2: IUPUI New Program Proposal Form
Although sub plans use the same New Program Proposal Form as other degrees, not all documentation is required. Review the table of Required Documentation for Degree Proposals to know what is required for sub plans, then complete the required sections of the New Program Proposal Form.
Step 2a: IU Online Proposal
All IU degrees and programs with 50 percent or more of the content taught online must also request approval from the IU Online program. If you haven't done so already, contact the Office of the Executive Vice President for University Academic Affairs (OEVPUAA) to begin the online approval process.
The IUPUI Graduate Affairs Committee will not review a proposal until IU Online gives its approval.
Step 3: Submit Proposal to the GAC
There is additional information the IUPUI Graduate Office and the IUPUI Graduate Affairs Committee require that is not included in the proposal. This information, along with the proposal, is requested via the online GAC Proposal Submission Form.
A new degree/certificate cover sheet is also required when submitting proposals to the GAC. This cover sheet captures information required for approvals beyond the GAC.
Please have the following information ready when submitting the online GAC Proposal Submission Form:
- The proposal
- A cover letter addressed to Dr. Janice Blum
- New Degree/Certificate Cover Sheet
Step 4: Graduate Affairs Committee (GAC)
The Graduate Affairs Committee (GAC) meets on the 4th Tuesday of the month between the months of August through May with the exceptions of September and December. In order for the proposal to be reviewed by the GAC, it must be received by the IUPUI Graduate Office no later than two (2) weeks prior to the GAC meeting.
What Happens Next
After the GAC approves the sub plan and final documents are received, the proposal will be entered into the APPEAR system by the Graduate Office and forwarded to the Academic Leadership Council (IU degrees) or the associate provost at Purdue–West Lafayette (Purdue degrees) for approval. Following approval at this stage, the proposal is presented to either the IU or Purdue trustees.
Once final approval has been given, the chief academic officer will send notification of approval to the dean of the originating unit, the Office of Communications and Marketing, the IUPUI registrar, the director of Student Financial Services, and the director of graduate admissions where the major will be coded for inclusion in the master inventory.
School representatives can review the status using APPEAR once a proposal has been submitted to the APPEAR system.