Graduate and Professional Degree Program Approval Process

Propose a New Graduate or Professional Degree Program

Before You Begin

In order for the process to proceed smoothly and timely, it is important that new graduate or professional degree proposals include information that is required by the IUPUI Graduate Affairs Committee (GAC), the trustees, and Indiana Commission for Higher Education. The following items will be required:

  • Letters of Support - IU and Purdue

    The proposal should be accompanied by letters of support from the deans of schools that may be affected by the new program through any potential overlap of the proposed degree or proposed new courses. In the case of new Purdue programs, proposals must have letters of support from the appropriate counterpart dean or department chair at West Lafayette.

  • New Courses for Program - IU and Purdue

    Any new courses required for the program should have been approved or be in the course remonstrance process. Information on submitting new courses or changing existing courses can be found on our website »

  • Outside Reviewers Contact Information - IU and Purdue

    Although not required in the proposal, the GAC requires that all new master, Ph.D., and professional degrees be reviewed by their academic peers chosen from outside universities or institutions, or from the professional or business sector related to their field. At the time you submit your proposal for GAC approval, you will be asked to submit to the IUPUI Graduate Office the contact information for three outside reviewers.

  • OEVPUAA Approved Budget & Enrollment Tables - IU ONLY

    The initiating unit of a proposed IU program must consult with Steve Keucher, Associate Vice President for Administration, OEVPUAA, to estimate costs and identify sources of revenue to support the program. Contact Steve Keucher, Associate Vice President for Administration, OEVPUAA (skeucher@iu.edu, 812-855-9430) for more information.

    Note that the proposal can be submitted to the GAC before the budget and enrollment tables are complete, however the proposal will not move forward until Steve Keucher has approved them.

  • IU Online Approval - IU ONLY

    If the proposal is more than 50% online, contact the Office of the Executive Vice President for University Academic Affairs (OEVPUAA) to begin the online approval process. The GAC will not review any proposals until IU Online gives its approval.

  • Policies and Procedures for Administering Graduate Student Programs - Purdue ONLY

    Follow the guidelines found in the Purdue University Policies and Procedures for Administering Graduate Student Programs catalog. Additional information can be accessed on the Graduate Programs Office website »

The IUPUI Graduate Office must receive new graduate and professional degree proposals for review at least five (5) weeks prior to the next regularly scheduled Graduate Affairs Committee meeting.  Please check the meeting schedule posted on the website.

Steps to Submitting a New Program Proposal

  • Step 1: Pre-Proposal Approval

    When a department has decided to propose a new graduate or professional degree, the department should submit a pre-proposal document to academic affairs before fully developing their degree. Once the pre-proposal is approved, the department may continue in the process of the development of a proposal. See the pre-proposal guidelines for requirements.

    Resources

    Pre-Proposal Guidelines
    Submit Pre-Proposal to Academic Affairs

  • Step 2: IUPUI New Program Proposal Form

    Complete all sections and appendices of the New Program Proposal Form. 

    Required Items:

    Resources

    New Program Proposal Form
    New Program Proposal Form with questions to aid in filling it out

  • Step 2a: IU Online Proposal

    All IU degrees and programs with 50 percent or more of the content taught online must also request approval from the IU Online program. If you haven't done so already, contact the Office of the Executive Vice President for University Academic Affairs (OEVPUAA) to begin the online approval process.

    The IUPUI Graduate Affairs Committee will not review a proposal until IU Online gives its approval.

    Resources

    OEVPUAA
    IU Online Proposal
    Online vs Hybrid

  • Step 3: Submit Proposal to the GAC

    There is additional information the IUPUI Graduate Office and the IUPUI Graduate Affairs Committee require that is not included in the proposal. This information, along with the proposal, is requested via the online GAC Proposal Submission Form.

    A new degree/certificate cover sheet is also required when submitting proposals to the GAC. This cover sheet captures information required for approvals beyond the GAC.

    Please have the following information ready when submitting the online GAC Proposal Submission Form:

    • The proposal
    • Three (3) academic or professional peer reviewers' names and contact information*
    • A cover letter addressed to Dr. Janice Blum
    • New Degree/Certificate Cover Sheet

    *The GAC requires that all new master, Ph.D., and professional degrees be reviewed by their academic peers chosen from outside universities or institutions, or from the professional or business sector related to their field.

    Resources

    GAC Proposal Submission Form »
    New Degree/Certificate Cover Sheet »

  • Step 4: Graduate Affairs Committee (GAC)

    The IUPUI Graduate Affairs Committee meets on the 4th Tuesday of the month between the  months of August through May with the exceptions of September and December. In order for the proposal to be reviewed by the GAC, it must be received by the IUPUI Graduate Office no later than five (5) weeks prior to the GAC meeting. This allows outside reviewers to be contacted with sufficient time for them to complete their review and return it to the IUPUI Graduate Office.

    Any questions about the GAC can be directed to Dezra Despain or Dr. Janice Blum

    Resources

    Graduate Affairs Committee Meeting Dates

  • What Happens Next

    After the GAC approves the new program proposal and final documents are received, the proposal will be entered into the APPEAR system by the IUPUI Graduate Office and forwarded to the Academic Leadership Council (IU degrees) or the associate provost at Purdue–West Lafayette (Purdue degrees) for approval. Following approval at this stage, the proposal is presented to either the IU or Purdue trustees, after which it will go to the Indiana Commission for Higher Education for final approval.

    Once final approval has been given, the chief academic officer will send notification of approval to the dean of the originating unit, the Office of Communications and Marketing, the IUPUI registrar, the director of Student Financial Services, and the director of graduate admissions where the major will be coded for inclusion in the master inventory.

    School representatives can review the status using APPEAR after a proposal has been submitted to the APPEAR system.

    Resources

    IU Academic Leadership Council
    Purdue University Graduate Council
    IU Board of Trustees Meeting Dates
    Indiana Commission for Higher Education Meeting Dates
    IU Learn About APPEAR
    IU Review Status in APPEAR